Minutes of Annual General Meeting held on Tuesday 25th September 2012  at
Beckstone Primary School.


Mrs Lowery Mrs Hardy Mrs Scott
  Mr Warbrick Mrs Henderson Mrs Pike
  Mrs Bagley Mrs Sutton Mrs Mahone
  Mrs Walker Mrs Hemsley Matthew Hemsley


Mrs Little    





Apologies: Mrs Finlay, Mrs Murray, Mrs Pattinson

Mrs Scott recorded the minutes of the meeting

Welcome to New Members

There were no new members at the meeting.

Minutes of Last Meeting

In line with minutes of our last meeting Mr Warbrick confirmed that the school has purchased a new video camera using School Funds; Mrs Bagley has purchased new phonics cards which are dotted round the playground.

Election of Officers

Mrs Lowery was re-elected as Chairperson

Mrs Hardy resigned from her post as Treasurer, PTA members would like to thank her for all her hard work and commitment to this role.

Mrs Hemsley and Mrs Little were jointly elected as Treasurer

Mrs Scott was re-elected as Secretary

Mrs Finlay was re-elected as Vice Chair/Purchasing Officer

Treasurers Report

Mrs Hardy discussed PTA Accounts. We started the financial year with a balance of £3202.26 and ended with a healthy balance of £3974.02. This is a fantastic achievement taking into consideration the following purchases/donations £1500 for KS1 equipment, £350 Olympic Medals and £237 for Nativity Costumes; these were made in addition to our regular contributions towards Year 6 leaving gifts.

These contributions were made possible following amongst other events a successful Christmas Fair which generated £1325.41; Christmas Raffle Ticket Sales of £728.29 and a fantastic sponsored event which raised £1293.70. Although the income from some of these events was not as high as in previous years it was still a fantastic achievement considering the present financial climate.

Mrs Hardy has applied for a Gift Aid Tax refund of approximately £220 in relation to the sponsored event.

Mrs Hardy is to organise flowers for Mrs Brown who audited our accounts this year.

The PTA would again like to say a BIG Thank you to Mrs Hardy for all her hard work as Treasurer.

Fundraising and Expenditure

Members discussed at length the possibility of ordering Tea Towels, Canvas Bags or Mugs personalised with portraits from pupils, due to the time required to organise this and the number of children involved it was decided to investigate the possibility of purchasing blank canvas bags and allow each child to create their own bag which would have the school logo on one side and their unique design on the other. Mrs Bagley is to look into costings and discuss at our next meeting.

Mrs Lowery suggested introducing a Coloured Sand stall at our next Christmas Fair, children can create necklaces and animals using the sand and this has proved popular at other external events.

Mrs Pike suggested a Cup Cake Icing stall at our Christmas Fair and this suggestion was popular with members.

Raffle Tickets for Christmas Fair to be organised by Mrs Scott.

First Prize £100, ticket to be printed as last year with a draw date of Monday 17th December 2012.

Mrs Henderson has received quotes from CPS in relation to an extension for the existing stage of £1827 (this will not go under the current stage) and a new stage plus extension which would cost £5597 (this includes £1827 for the extension). Further quotes are to be obtained from Grumpy Joe for a new stage and extension which would push underneath. This will be discussed further at our next meeting.

Events: Halloween and Christmas

Halloween Day - The School is to hold a Halloween Themed Day on Friday 26th October. Children are to be invited to come in fancy dress paying £1 to PTA. Mr Warbrick has organised a disco (times as follows):

10.30 - 11.30 Nursery
1 -2 KS1
2 -3 KS2

Mrs Finlay to organise drinks and crisps and plastic toys or glow sticks for each child (to check packet for safety issues).

Christmas Fair to be held on Friday 7th December (to be discussed at next meeting).

Date of Next Meeting

Monday 19th November at 5.30pm