BECKSTONE PRIMARY SCHOOL PARENT TEACHER ASSOCIATION AND FRIENDS COMMITTEE
Minutes of Meeting held on Tuesday 8th
Beckstone Primary School.
|Present:||Mrs Finlay||Mrs Hardy||Mrs Scott|
|Mr Warbrick||Mrs Bagley||Mrs Pike|
|Mrs Falcon||Mrs Pattinson|
Apologies: Mrs Lowery, Mrs Murray, Mrs Watson, Mrs Sutton, Ms Jelly, Mrs Hemsley
Mrs Finlay Vice Chairperson conducted the meeting
Mrs Scott recorded the minutes of the meeting
Minutes of Last Meeting
All attendees confirmed receipt of the Minutes of our last meeting which were confirmed as a true copy.
discussed the PTA Accounts. We presently have a balance of £3466.01 following
receipt of the Income Tax Gift Aid Refund of £239.54 and Halloween Day Income of
Expenditure since our last meeting includes AGM Food and Wine totalling £100.44 and Christmas Raffle Tickets £155. Members discussed how best to highlight the Tax Gift Aid section on the next sponsor request as the amount we were able to claim was significantly less than previous claims and the refund provides a significant boost to our funds.
The Christmas Fair is to be held on 2nd December at 2pm to 3.30pm stalls to be set up on the afternoon of Thursday 1st December.
Attractions to include:
Tea, coffee, soft
drinks, crisps and biscuits to be served in the dining hall via the "hatch"
Tea or Coffee with a biscuit 50p
Soft Drink 20p
Mrs Finlay to
check Tea and Coffee and purchase as necessary also required soft drinks,
crisps, biscuits and milk.
Cake Stall - this is a very popular stall and four people will be required to ensure it runs smoothly. Mrs Falcon has offered to make a contribution to this stall.
Guess the Bears Birthday - Mrs Clark 50p per guess
Christmas Items - Mrs Bagley to locate items received from Wilkinson's for this stall
Face Painting/Tattoo Parlour - location to be advised, Mrs Pike is to approach Bernie and Mrs Lowery to run this stall; and to ensure that face paints and tattoos are available or order from Baker Ross if necessary - 50p per cheek,
Nail Bar - Mrs Bagley to approach Jennifer & Emma O'Pray? to run this stall which could be located in Debbie's Room to ease congestion.
Santa's Grotto - to be located in the Library (signs required) £2 to include photo on paper and selection box. Mrs Finlay to approach Tesco re purchase of 421 selection boxes/tubes of sweets including 321 required for Christmas Dinner Day. Mrs Pattinson to approach Ron Hill to assist with this and on Christmas Dinner Day.
Bag Stall - £1 each to be filled by children from home, bags provided by School
Jar Stall - to be sold for £1 each, Dorothy to run
Tombola - Mrs Pattinson to attempt to borrow Tombola Drum from Church, 3 tickets for £1. Care is required when setting up this stall to avoid problems experienced at last event.
Lucky Dip/Rudolph Dust - £1/50p Mrs Finlay to run and obtain prizes
Guess the Weight of the Cake - Mrs Douglas has kindly baked a cake for this stall, £1 per guess
£50 stall - Mrs Hardy to obtain £50 note
Cuddly Toy Stall - to be stocked with donations from Children, price according to individual item
Guess the Name of the Bear - Mrs Clark to purchase 2 bears 50p per guess
Advent Calendar -Mrs Kelly to run need prizes for this
Pick a Lolly 20p - money back if lolly stick bears a red label
Day Raffle -Adult 20 each £1 per strip, Child Raffle - 10p each 50p strip
Hook a Duck - 20p - Mrs Pike to check and reorder prizes from Baker Ross if necessary
Coin Drop Game - 20p on to £2 - Mrs Hardy to get £2 coins and 20p's
Practical Games - Arcade to be set up by Mr Warbrick in conjunction with Year 6
Games Arcade in Computer Room 20p for 20 minutes
Holding Bay for KS1 Children with no parents
We have been promised some raffle prizes by Ali's Indian Takeaway
Donations required from children for Hampers and Raffle
To be held on
Thursday 8th December in three sittings, Mr Warbrick read a list of members who
were to be invited to this event following their regular attendance of PTA
meeting during the last School Year; the list was approved by members.
Mrs Pattinson is to ask Ron Hill to assist with this event.
Mrs Pike provided
an update in relation to her request for funding towards Outdoor Climbing
Equipment. Nothing suitable has been located and Mrs Pike has therefore made
enquiries at Kenmare Joinery in relation to costing for a custom made climbing
frame/den with camouflage nets and a slope with ropes for children to pull
themselves up helping to develop arm muscles. The equipment is to be located in
the Reception Garden. Further information/prices to be provided at next meeting.
Mrs Finlay made a request for funding to purchase KS1 Nativity Costumes to include Mary, Joseph, Kings, Shepherds, Angels and Sheep. The current costumes have now been in use for a number of years. PTA Members agreed to fund this at a cost of approximately £200.
Update on Path
Councillor Marjorie Rae has now secured funding for hardcore path from Brewery House to Rose Hill. Work has already started the area already having been strimmed and digging appears to have commenced at the top of the hill. All members agreed this is a fantastic achievement by Councillor Rae.
Any Other Business
Nothing to discuss
Date of Next
Our next meeting is scheduled for Tuesday 24th January 2012 at 5.30pm